Waiver & Participation Agreement

By ticking the waiver box at enrolment and typing your name, you confirm that you are the parent or legal guardian of each child listed, that you are at least 18, that what you have told us is accurate, and that you accept this agreement on your own behalf.

Your typed name is your signature. It has the same effect as signing on paper, and we record the date, the version of this agreement, and the IP address it was signed from.

Sessions are hands-on. Children build with plastic and metal construction kits, use hand tools, work with motors, batteries, wiring and small electronic components, use laptops and tablets, move around a classroom, and at Magnolia may walk to Discovery Park.

Ordinary risks of that kind of activity include:

• Cuts, pinches, scrapes and bruises from parts and tools
• Small parts, and the choking risk they carry for younger children
• Slips, trips and falls
• Allergic reactions to materials or to food brought on site
• Everyday illness passed between children
• Eye strain or tiredness from screen work
• For off-site time, the ordinary risks of being outdoors and near traffic

We manage these with small groups, age-appropriate equipment, trained and background-checked staff, and supervision throughout. We cannot remove them entirely.

You understand the nature of these activities, you believe your child is fit to take part, and you accept the risks described above — together with risks that cannot be listed in advance. Hands-on work with children carries hazards that are unknown, unforeseeable, or arise from the unexpected actions of other children, and you accept that a list like the one above can never be complete.

If your child has a condition affecting their participation — physical, medical, behavioural or sensory — tell us at enrolment or as soon as it arises. We would rather adapt a session than discover something mid-week.

This agreement is governed by the laws of the State of Washington, and disputes are resolved as set out in section 14. If any provision is held unenforceable, it shall be enforced to the greatest extent permitted and the remainder of the agreement shall continue in full effect.

To the fullest extent permitted by law, you agree to indemnify, defend and hold harmless RPY LLC dba AI & Robotics Academy, its owners, directors, officers, employees, instructors, volunteers, contractors and landlords from and against any and all claims, demands, actions, liabilities, losses, damages, judgments, settlements, costs and expenses — including reasonable attorney's fees and the cost of defence — arising out of or relating to:

• your child's conduct — for example, injury your child causes to another child or damage your child causes to property that is not ours;
• information you gave us that was inaccurate or incomplete — above all missing allergy, medical or custody information we relied on;
• your breach of this agreement, including sending a child to a session while ill.

This obligation does not apply to the extent a claim is caused by our gross negligence or our reckless or intentional misconduct. It survives the end of your child's enrolment.

If your child is injured or becomes unwell, we contact you first. If we cannot reach you or your emergency contact and the situation needs immediate attention, you authorise us to obtain emergency medical care, including calling emergency services and arranging transport to hospital.

You remain responsible for the cost of any medical care your child receives. Staff administer medication only where you have arranged it with us in writing in advance.

Keep allergy and medical details current — email us and we will update the record before the next session.

Children are released only to a parent or guardian, or to an adult you have named in writing. We may ask for photo ID, including from people we recognise; please take it as the reassurance it is meant to be.

Collect on time. Late collection outside a booked care window may incur a late fee, and repeated lateness may end an enrolment. If a court order affects who may collect your child, give us a copy — without it we cannot enforce it.

Magnolia full-day campers may be walked to the Discovery Park play area at lunch — weather permitting, at staff discretion, and supervised throughout by our own instructors. This is part of the Magnolia full-day camp programme and is covered by your acceptance of this agreement. If you would prefer your child stay on site, tell us in the notes at enrolment or by email; they remain with a staff member and nothing else about their day changes.

We expect children to treat people and equipment with care and to follow staff instructions, particularly around tools and electronics.

Where behaviour puts someone at risk or repeatedly disrupts a session, we will talk to you and try to make it work. If it cannot be resolved we may remove a child from a session or a program. Where we do that for safety, we issue account credit for sessions not yet attended, on the terms in section 11.

Please leave valuables at home. We are not responsible for personal items that are lost, damaged or taken. Robotics kits and equipment stay with us unless a session specifically includes a take-home project.

Camps and one-off sessions

• 14 or more days before it starts — cancel for a refund of what you paid, less the fees described below.
• Inside 14 days, before it starts — we issue account credit for the full amount rather than a refund. Close to the start date a place is rarely filled again, but the credit keeps its value for you.
• Once it has started — fees are not refundable, because the place cannot be given to another child. We issue account credit for any sessions your child has not yet attended.
• Missed individual days are not refunded. Where the program offers make-up sessions, we would rather find your child another day — ask us.

Make-up sessions

Several of our programs allow a missed session to be made up within the same term, subject to space in another group of the right age and level. Not every program can offer this — the program page says so, and we will always tell you before you enrol if it cannot.

Monthly programs

Cancel any time before your next billing date and you are not charged again. The month already paid for is not refunded — those sessions remain yours to attend. There is no cancellation fee and no notice period.

School-year packages

A school-year package is paid in advance at a reduced rate, and paying up front is what earns the discount. It is not refundable. If you need to stop, we issue account credit for the sessions your child has not yet attended, on the terms below — so the value stays with your family even though the payment does not come back.

If we cancel the programme, the rule under “If we cancel” applies instead and you get the money back.

Account credit

• Valid for two years from the date we issue it.
• Usable against any class, camp or add-on we run, for any child in your family.
• Not exchangeable for cash, and not transferable outside your family.

Fees deducted from refunds

A flat 6% is deducted from refunds you request. It covers the card processing fee, which our payment processor keeps even when we refund you, and the administration of the refund itself. On a $649 booking that is $38.94.

If we cancel

Where we cancel a session, a week or a program, you get the full amount back with no fee deducted — or the full amount as credit, whichever you prefer. That is our decision, so we carry its cost.

Weather and closures outside our control

Snow, power cuts, air quality, public-health closures and similar events are not ours to decide. Where one costs your child a session we will offer a make-up session, and where we cannot find one, account credit for it. These sessions are not refunded.

Illness

Tell us. We would far rather a sick child stayed at home, and we will do what we reasonably can with credit or a make-up session.

How to ask

Email info@aiarobo.com or call (425) 405-0128 with your booking reference. Approved refunds go back to the card you paid with, usually within 5–10 business days once we have issued them.

When you enrol in a monthly program you choose a start date. Your card is saved at enrolment, nothing is charged until that start date, and it then bills monthly on the same date until you cancel.

Cancel any time by emailing info@aiarobo.com or calling us. Cancel before the next billing date and you are not charged again; you keep the sessions already paid for. We do not charge a cancellation fee and we do not require notice periods.

If we change the price of a program, we will tell you at least 30 days beforehand and you can cancel before it takes effect.

Membership includes unlimited group practice and use of the lab. Unlimited means you may come to any session on your child's timetable as often as you like — it does not mean the building is open on demand, and it is not a private workshop. These are the terms that keep it workable for every member.

Practice sessions are booked, not dropped in on

Tell us by the day before, by text or email, and a place is held. We ask because a coach has to be in the room and the kit has to be out — a session your child was not expected at is a session with nobody free to help them. Places are subject to space, and we will always offer another day if one is full.

Every session is supervised

Members use the lab during published session hours with a coach present. There is no unsupervised access, and children are not left to work alone with tools, the printers or the electronics bench.

Unlimited means the timetable, not the clock

A member may attend any session on the published timetable for their age band, as often as they like. It does not extend to hours we are not running, to another campus's timetable, or to booking a place for a child who is not the member.

3D printing has a monthly allowance

We do not teach 3D printing and do not sell it as a course; members may use the printers with a coach alongside. Prints are approved by a coach, added to the queue and collected at the next session, and each member has roughly 500g of filament a month included. A coach may decline a print that is too large, too long or unsuitable, and will help resize it.

If use becomes unreasonable, we talk to you first

These limits exist so one family's enthusiasm does not cost another family their place. If something needs adjusting we will raise it with you and agree a way forward. We would not withdraw access without that conversation.

These terms apply to club membership. They do not restrict a class or camp you have separately paid for.

Talk to us first. Before starting arbitration, email info@aiarobo.com describing the problem and what you would like done. Most things are settled in a conversation, and we would rather have that one.

Small claims. Either of us may instead bring an individual claim in small claims court if it qualifies. Nothing here prevents that.

Opting out. This section is not a condition of enrolling. Email info@aiarobo.com within 30 days of first accepting this agreement, saying you opt out of arbitration, and it will not apply to you. Everything else in this agreement still will, and your enrolment is unaffected.

Photos and video are covered in our Privacy Policy, including how to opt out entirely.

Governing law. This agreement is governed by Washington law. Disputes are resolved under section 14; where a claim is not subject to arbitration — because it qualifies for small claims, or because you opted out — it belongs in the state or federal courts serving King County, Washington.

Severability. If a court finds any part of this agreement unenforceable, the rest continues to apply.

Changes. We may update this agreement. Enrolments are governed by the version accepted at the time, which is why we record the version with your signature. Material changes are emailed to current families.