Waiver & Participation Agreement

By ticking the waiver box at enrolment and typing your name, you confirm that you are the parent or legal guardian of each child listed, that you are at least 18, that what you have told us is accurate, and that you accept this agreement on your own behalf.

Your typed name is your signature. It has the same effect as signing on paper, and we record the date, the version of this agreement, and the IP address it was signed from.

Sessions are hands-on. Children build with plastic and metal construction kits, use hand tools, work with motors, batteries, wiring and small electronic components, use laptops and tablets, move around a classroom, and at Magnolia may walk to Discovery Park.

Ordinary risks of that kind of activity include:

• Cuts, pinches, scrapes and bruises from parts and tools
• Small parts, and the choking risk they carry for younger children
• Slips, trips and falls
• Allergic reactions to materials or to food brought on site
• Everyday illness passed between children
• Eye strain or tiredness from screen work
• For off-site time, the ordinary risks of being outdoors and near traffic

We manage these with small groups, age-appropriate equipment, trained and background-checked staff, and supervision throughout. We cannot remove them entirely.

You understand the nature of these activities, you believe your child is fit to take part, and you accept the risks described above — together with risks that cannot be listed in advance. Hands-on work with children carries hazards that are unknown, unforeseeable, or arise from the unexpected actions of other children, and you accept that a list like the one above can never be complete.

If your child has a condition affecting their participation — physical, medical, behavioural or sensory — tell us at enrolment or as soon as it arises. We would rather adapt a session than discover something mid-week.

What this does not do, and we would rather say so plainly: under Washington law a parent cannot sign away a child's own right to bring a claim. Your child keeps that right regardless of what this agreement says, and generally has until three years after their eighteenth birthday to exercise it.

We carry commercial general liability insurance for exactly this reason. A signature is not a substitute for running sessions safely and being insured, and we do not treat it as one.

To the fullest extent permitted by law, you agree to indemnify, defend and hold harmless RPY LLC dba AI & Robotics Academy, its owners, staff and volunteers from claims, damages and reasonable costs (including attorney's fees) brought by third parties and arising out of:

• your child's conduct — for example, injury your child causes to another child or damage your child causes to property that is not ours;
• information you gave us that was inaccurate or incomplete — above all missing allergy, medical or custody information we relied on;
• your breach of this agreement, including sending a child to a session while ill.

This obligation covers ordinary negligence but does not apply to the extent a claim is caused by our own negligence or misconduct — you are not underwriting our mistakes, only the consequences of things within your family's control.

For the same reason of honesty as the release above: an indemnity that asked you to repay us for your own child's injury claim would very likely be unenforceable in Washington, and this one does not attempt it.

If your child is injured or becomes unwell, we contact you first. If we cannot reach you or your emergency contact and the situation needs immediate attention, you authorise us to obtain emergency medical care, including calling emergency services and arranging transport to hospital.

You remain responsible for the cost of any medical care your child receives. Staff administer medication only where you have arranged it with us in writing in advance.

Keep allergy and medical details current — email us and we will update the record before the next session.

Children are released only to a parent or guardian, or to an adult you have named in writing. We may ask for photo ID, including from people we recognise; please take it as the reassurance it is meant to be.

Collect on time. Late collection outside a booked care window may incur a late fee, and repeated lateness may end an enrolment. If a court order affects who may collect your child, give us a copy — without it we cannot enforce it.

Magnolia full-day campers may be walked to the Discovery Park play area at lunch — weather permitting, at staff discretion, and supervised throughout by our own instructors. This is part of the Magnolia full-day camp programme and is covered by your acceptance of this agreement. If you would prefer your child stay on site, tell us in the notes at enrolment or by email; they remain with a staff member and nothing else about their day changes.

We expect children to treat people and equipment with care and to follow staff instructions, particularly around tools and electronics.

Where behaviour puts someone at risk or repeatedly disrupts a session, we will talk to you and try to make it work. If it cannot be resolved we may remove a child from a session or a program. Where we do that for safety, fees for sessions not yet attended are refunded.

Please leave valuables at home. We are not responsible for personal items that are lost, damaged or taken. Robotics kits and equipment stay with us unless a session specifically includes a take-home project.

• Camps — full refund if you cancel 14 or more days before the week starts. Inside 14 days, credit toward a future session. We are not able to refund missed individual days.
• If we cancel — full refund, always. If we cancel part of a week, we refund the part not delivered.
• Weather and closures — where we close and cannot offer a replacement session, that session is credited.
• Illness — tell us. We would rather a sick child stayed home, and we will do what we reasonably can with credit.

When you enrol in a monthly program you choose a start date. Your card is saved at enrolment, nothing is charged until that start date, and it then bills monthly on the same date.

Cancel any time by emailing info@aiarobo.com or calling us. Cancel before the next billing date and you are not charged again; you keep the sessions already paid for. We do not charge a cancellation fee and we do not require notice periods.

If we change the price of a program, we will tell you at least 30 days beforehand and you can cancel before it takes effect.

Photos and video are covered in our Privacy Policy, including how to opt out entirely.

Governing law. This agreement is governed by Washington law. Any dispute belongs in the state or federal courts of King County, Washington.

Severability. If a court finds any part of this agreement unenforceable, the rest continues to apply.

Changes. We may update this agreement. Enrolments are governed by the version accepted at the time, which is why we record the version with your signature. Material changes are emailed to current families.